In order to complete the mission, activities and projects of the Club and to develop and maintain relationships with existing and potential members, volunteers, donors, and partnering organizations, the Club collects a broad range of personal information.
Members - If you are an existing or potential member of the Club, the following is a list of the types of personal information that the Club typically collects:
Applicants - If you are applying to be a recipient of any grant, funding, scholarship, or exchange program that is sponsored by the Club, the clubs in the District, District, or Kiwanis International, alone or in conjunction with any other group or organization, the following is a list of the types of personal information that the Club may collect in considering your application (please note that the information will vary greatly depending upon the application in question):
Donors and volunteers– If you support any of the Club, the clubs in the District, District, or Kiwanis International programs, projects, activities or fundraisers, we may collect the following information about you:
Members. If you are a new or existing member of the Club, the Club may use your personal information for the following purposes, including:
Applicants - If you are applying to be a recipient of any grant, funding, scholarship, or exchange program that is sponsored by the Club, clubs in the District, District or Kiwanis International, alone or in conjunction with another organization, the Club may use your personal information for the following purposes, including (please note that the information will vary greatly depending on the application in question):
Donors and Volunteers. If you are a donor or volunteer, personal information obtained by the Club may be used for the following purposes, including:
The Club may share personal information with its members, employees, volunteers, other clubs in the District, District, Kiwanis International, our accountant and other advisors, third party service providers, fundraising and community partners (which can be found on our web site or by request from our office.), and other parties who require such information to permit the Club, the clubs in the District, District and Kiwanis International, and who assist the Club, the clubs in the District, District and Kiwanis International with developing, maintaining and managing work and relationships with its members, volunteers, donors, project participants, and fundraising and community partners. When the Club is required to disclose your personal information to any of the parties listed above, the Club strives to limit access to your personal information strictly on a ‘need to know basis’.
The Club does not sell its membership or donor lists.
In addition, personal information may be disclosed or transferred to a third party in the event of a change in the organization or structure of the Club, the clubs in the District, District or Kiwanis International, or some other form of restructuring, combination, merger, or joint venture.
The Club takes all reasonable precautions to ensure that all personal information that the Club obtains is kept safe from loss, improper modification, or unauthorized access or disclosure. To accomplish this objective, the Club endeavors to maintain physical, technical, and procedural safeguards that are appropriate to the sensitivity of the personal information in question.
The safeguards that the Club has instituted to protect your personal information includes: premises security, limiting disclosure to what is necessary in the circumstances, proper destruction procedures, and technological safeguards, such as security software, firewalls, internal password procedures, and other security measures.
The Club retains personal information for so long as is required to fulfill the purposes that you have consented to, and otherwise as is required to fulfill the Club’s contractual and legal obligations. You may make a request to have the Club dispose of your personal information in its possession by making a request in writing to the Club’s Privacy Officer, using the contact information set out below. If for any reason the Club is unable to do so, the Club will advise you in writing and will outline the reasons why such information must be retained.
You may request access to the personal information that the Club retains about you at any time by sending a written request to the Club’s Privacy Officer, using the contact information set out below. Upon receipt of your request, the Club may ask you to submit documentation to confirm your identity and your right to access. The Club is entitled and may charge you a reasonable fee to access or obtain a copy of your personal information, however, in such case, you will be advised of such fee in advance.
Your right to access the personal information that the Club retains about you is not absolute. In some circumstances, the applicable law, or regulatory requirements, may allow or require the Club to refuse to provide some or all of the personal information that the Club retains. In addition, the personal information may have been destroyed, erased, or made anonymous in accordance with the Club’s record retention obligations and practices. If the Club refuses your request for access, the Club will advise you in writing and outline why all or part of your request has been denied.
The Club strives to keep its records as accurate and complete as possible to be able to provide the highest quality of work and services and communicate effectively with its members, volunteers, donors, and other parties that it works with in the community. Please advise the Club in writing of any changes to your personal information to ensure that the Club’s records are accurate. Also, please advise the Club if you have any special instructions regarding how we communicate with you. Once you advise the Club of changes to your personal information, the records will be corrected to remove any outdated or incorrect information. The Club may ask you to provide documentation to support your request for a correction. If the Club does not agree with your request, your request shall be added to your file and a letter will be sent to you outlining why your request has been denied.
You can visit the Club’s website at www.brantfordkiwanis.org , without disclosing your identity. The Club’s web server may collect information related to your visit to the website, including the IP address and domain used to access the site, the type and version of your browser, the website you came from to access the site, the page you entered and exited at, any website page that is viewed by that IP address, and what country you are from. The Club may use this information to monitor the Club’s website performance (including the number of visits, average time spent, and page views), modifying the website, and change the information and other services provided.
To request the contact information for the Club’s Privacy Officer (Club Secretary) use one of the following methods:
Club Office Telephone: (519) 753-7442
Club Office Fax: (519) 753-5336
Club Office Email: firstname.lastname@example.org to request current contact information for the Club Secretary